RECENT BOARD MEETING MINUTES
June 19, 2008
Neighborhood Housing Services
Board Members Present
Absent
Maureen Noe (chair) X
Jennifer Carter X
Richard Chartier X
Vivian Crooks X
Celeste Didlick-Davis X (left exec
session at 6:35 p.m.)
Angela Diver X
John Holcomb X
Bruce Jewett X
Chris Xeil Lyons X
Lauren Marsh X
Judge D. Andy Nastoff X
Lieutenant Erik Niehaus X
David Swigonski X
David Washington X
Janyth Williams X
Staff Present
Dr. John Bohley
Ann Elam
Angie Goldson
Holly Wilson
Guests Present
Jim
Beiting, Community Behavioral Health
Andy
Hertel, Community Behavioral Health
Artie
Sanders, Community Behavioral Health
Amelia
Orr, Community Counseling and Crisis Center
Cassandra
von Gerds, Community Counseling and Crisis Center
Dr.
Theodore Hunter, physician
I. CALL TO
ORDER
Ms. Noe called the meeting to order at
5:07 p.m. Dr. Bohley read the roll call
of attendance. Ms. Noe welcomed the
board members and guests.
Ms. Noe expressed the Board’s
appreciation to Mr. Chartier, Ms. Marsh, and Judge Nastoff for their service to
the Board since their current terms on the Board were ending June 30,
2008. She thanked Mr. Chartier and Ms.
Marsh for their decision to seek reappointment for another term and expressed
hope that Judge Nastoff would decide to seek reappointment as well.
Ms. Noe was recognized for her dedicated
service as board chair over the past year.
II. REQUIRED APPROVALS AGENDA
Mr.
Chartier requested that the following agenda items be removed from the Required
Approvals Agenda for separate consideration:
Provider Contracts and SFY 2009 Board Allocations, and Other Funding
Related Issues.
Mr.
Chartier made a motion to approve the following items of the Required Approvals
Agenda:
A.
Approval of the Minutes of the May 15, 2008 Board Meeting.
B.
Approval of the financial reports for April and May 2008 and all
transactions recorded in the general ledger sheets included in these reports.
C.
Approval of the proposed distribution of SFY 2009 property rental
income as follows: $54,800 to facilities
account, $15,000 to board administration budget, and $25,000 to operations
reserve.
D.
Approval of the SFY 2009 property leases for the
E.
Approval of the SFY 2009 facility budgets for the
F.
Approval of the proposed staff salary line item of the board
administrative budget which will accommodate staff raises of 3% during SFY
2009.
G.
Approval of the proposed SFY 2009 board administrative budget.
H.
Approval of the MACSIS Agreement for SFY 2009 and the related
Business Associate Agreement and to authorize the Executive Director to sign
these Agreements with the Butler County Mental Health Board on behalf of the
ADAS Board.
I.
Approval of the SFY 2009 Agreement with the Adult Probation
Department for drug screening and to authorize the Board Chair and the
Executive Director to sign this Agreement on behalf of the Board.
J.
Approval of the SFY 2009 Agreement with the Butler County
Department of Job and Family Services for the funding of the New Miami Conflict
Management Program and to authorize the Executive Director to sign this
Agreement on behalf of the Board.
K.
Approval of the SFY 2009 Butler County Family and Children First
Collaborative Fee Agreement and to authorize the Executive Director to sign
this Agreement on behalf of the Board.
L.
Authorization of the transfer of SFY 2009 FAST funds and ABC funds
to the Butler County Family and Children First Council, to approve the SFY 2009
FAST and ABC Agreement related to this transfer of funds, and to authorize the
Executive Director to sign this Agreement on behalf of the Board.
M.
Approval of the proposed SFY 2009 Community Coalition Initiative
budget.
Mr.
Swigonski seconded the motion. The
motion passed unanimously.
Mr.
Chartier made a motion to approve the remaining items from the Required
Approvals Agenda:
A.
Approval of the proposed board allocations for services as listed
on the attached summary sheet entitled Proposed SFY 2009 Provider Allocations,
to approve the provider contracts, and to authorize the Board Chair and the
Executive Director to sign these contracts on behalf of the Board.
B.
Approval of the following:
1. to continue to
provide ODADAS specifically designated funds to the following
agencies with the amounts of such funds determined by ODADAS: Alcohol and Chemical Abuse Council (HIV
prevention, youth leadership),
and Sojourner Recovery Services (484 funds for Children Services clients; also, state
women’s funds used for child care for children of
clients unless these latter funds are used for Medicaid match).
2. to utilize any remaining SFY 2008 ABC funds for Medicaid
match subject to
state approval.
3. to use any unspent Health Foundation
funds allocated for detox in SFY 2008
but unspent in SFY 2008 for detox in SFY 2009 and to increase the allocation
for Medicaid match by the amount of this carryover of funds.
4. to use any unspent SFY 2008 community
coalition initiative funds to prepay SFY
2009 prevention expenses and to increase the SFY 2009 allocation
for the community coalition initiative by the amount of this prepay and
to add this amount to the miscellaneous line item of the SFY 2009
community coalition initiative’s budget.
Ms.
Didlick-Davis seconded the motion. The
motion passed unanimously.
III. INTERNAL
MONITORING REPORTS
Mr. Chartier made a motion to accept the
monitoring reports as demonstrating compliance with reasonable interpretations
of the following board policies: Financial Condition and Activities (B-5),
Asset Protection (B-6), Compensation and Benefits (B-7), and Communication and
Support (B-9). Ms. Carter seconded the
motion. The motion passed unanimously.
IV. ENDS POLICY
DISCUSSION
Board
members reviewed the handout entitled “Ends Policy Issues for Discussion” and discussed the Board’s movement from a
“Service Level” paradigm to a “Population Level” paradigm as well as data for
measuring success.
No changes
were made to current Ends Policy.
It was the
consensus of the group to request the Governance Committee to develop a proposed plan for continued Ends
Policy development.
V. GOVERNANCE
PROCESS
A.
Board Recruitment and Orientation Committee Report
No report was presented.
B.
Board Officers for SFY 2009
Mr. Holcomb made a motion to elect
Ms. Lyons as board chair for SFY 2009. Mr. Swigonski seconded the
motion. The motion passed unanimously.
Ms. Crooks made a motion to elect
Ms. Marsh as board secretary for SFY 2009.
Mr. Holcomb seconded
the motion. The motion passed
unanimously.
C.
Possible Board Consolidation
Mr. Chartier made a motion that the ADAS
Board agrees to actively participate on an ad hoc committee of the ADAS and
Mental Health Boards established to explore options and issues related to
possible board consolidation. Ms. Marsh seconded
the motion. The motion passed
unanimously.
D.
Board Development
It was suggested that the board retreat
for SFY 2009 include an educational component on policy governance and that the
new 90-minute DVD entitled “The Policy Governance Model: An Introduction by
John and Miriam Carver” be used for this purpose.
VI. REPORT OF THE
GOVERNANCE COMMITTEE
Ms.
Crooks made a motion to approve the revised board policy C-5 (Monitoring Executive
Director Performance) and the new board policies C-6 (Recruitment, Selection, and Removal of the Executive Director), and
C-7 (Executive Director Compensation and Benefits). Mr. Chartier seconded the motion. The motion passed unanimously.
VII. OPEN FORUM
There were
no issues raised or comments made in open forum.
VIII. MEETING PROCESS
REVIEW
Members
expressed appreciation for the Guide for reviewing the Board Information Packet
developed by Dr. Bohley and that assigning time frames to agenda items was very
helpful.
IX. PUBLIC COMMENT AND ANNOUNCEMENTS
There
were no public comments or announcements.
X. EXECUTIVE SESSION FOR PERSONNEL: PERFORMANCE EVALUATION OF EXECUTIVE DIRECTOR
Ms. Noe called for the
convening of an executive session for personnel. A roll call revealed unanimous approval for
this. The executive session was convened
at 6:15 p.m. and the regular meeting was
reconvened at 6:50 p.m. (Ms.
Didlick-Davis left the executive session at 6:35 p.m.)
XI. PERFORMANCE
EVALUATION OF EXECUTIVE DIRECTOR
The
roll call revealed that Ms. Didlick-Davis had left during the executive session
and that eight board members remained
present.
Mr. Holcomb made
a motion to accept the annual performance evaluation summary for Dr. Bohley, to
approve a 3% annual raise for Dr. Bohley effective on his anniversary date of July 3, 2008, to authorize Ms.
Noe to sign the Payroll Adjustment Report Form (PARF) on behalf of the Board
for Dr. Bohley’s raise, to approve an Agreement Regarding Severance Benefit for
Dr. John Bohley which includes six months compensation, benefits and
outplacement services in the event of dissolution of the ADAS Board, and to
authorize Ms. Noe to sign this Agreement on behalf of the Board, this Agreement
to be effective June 19, 2008 until July 1, 2009. Mr. Swigonski seconded the motion. The motion passed unanimously.
XII. THANK YOU AND ADJOURNMENT
Ms. Noe thanked the board members for their attendance and the meeting was adjourned at 7:00 p.m.
|
SFY 2009 Provider Allocations |
|
|
|
|
|
|
|
|
Big Brothers/Big Sisters |
38,500 |
|
FCFC |
10,000 |
|
Sojourner Perinatal |
31,000 |
|
|
10,500 |
|
Alcohol Council Prevention |
325,834 |
|
Community Coalition Initiative |
65,000 |
|
Adult Outpatient (Horizon) |
248,879.00 |
|
Drug Court (Horizon) |
26,000.00 |
|
|
101,109.00 |
|
Men's Residential (Sojourner) |
378,264.00 |
|
Adolescent Outpatient (Sojourner) |
65,500.00 |
|
Child Care-Children of Clients (Soj) |
52,128.00 |
|
Detox (CCAT) & Med-Assisted Tx |
20,000.00 |
|
Drug Screening (Probation) |
20,000.00 |
|
Medicaid Match |
797,832.00 |
|
Board Operations |
539,111.00 |
May 15, 2008
Neighborhood Housing Services
Board Members Present Absent
Maureen Noe (chair) X
Jennifer Carter X (arrived
at 5:30 p.m.)
Richard Chartier X
Vivian Crooks X (left
at 6:25 p.m.)
Celeste Didlick-Davis X
Angela Diver X
John Holcomb X
Bruce Jewett X
Chris Xeil Lyons X (arrived
at 5:25 p.m.)
Lauren Marsh X
Judge D. Andy Nastoff X (left
at 6:10 p.m.)
Lieutenant Erik Niehaus X
David Swigonski X
David Washington X
Janyth Williams X
Staff Present
Dr. John Bohley
Ann Elam
Angie Goldson
Guests Present
Jim
Beiting, Community Behavioral Health
Chris Connolly,
Community Behavioral Health
Amelia Orr, Community
Counseling and Crisis Center
Cassandra
von Gerds, Community Counseling and Crisis Center
I. CALL TO ORDER
Judge Nastoff called the meeting to
order at 5:15 p.m. Dr. Bohley read the
roll call of attendance. Judge Nastoff
welcomed the board members and guests.
Ms. Janyth Williams was introduced by
Ms. Marsh and sworn in as a new board member by Judge Nastoff.