RECENT BOARD MEETING MINUTES
May 20, 2010
Neighborhood Housing Services
Board Members Present
Absent
Dick Chartier (chair) X
Dr. Linda Amspaugh X
Jennifer Carter X
Jason Crank X
Vivian Crooks X
Celeste Didlick-Davis X
Angela Diver X
Dr. Nicholas Eliopulos X
Dan Ferguson X
Monyca Gordon X
Dr. Theodore Hunter X
Pat Irwin X
Lauren Marsh X
Maureen Noe X
Rabbi Eric Slaton X
Rev. Gary Smith X
David Swigonski X
Burt Young X
Staff Present
Dr. John Bohley
Ann Elam
Angela Kilby
Guests Present
Jim Beiting,
Community Behavioral Health
Ken
Willman, Prospective Board Member
Dawn
Jones, Board Chair,
David
Martin, Board Member,
Patrick
McGown, Board Member,
I. CALL TO ORDER
Mr. Chartier called the meeting to order
at 5:10 p.m. Dr. Bohley read the roll
call of attendance. Mr. Chartier
welcomed the board members and guests.
II. APPROVAL OF
MINUTES
Ms.
Marsh made a motion to approve the minutes of the March 18, 2010 Board Meeting
and the May 6, 2010 Board Retreat. Mr.
Young seconded the motion. The motion
passed unanimously.
III. REQUIRED
APPROVALS AGENDA
Ms.
Crooks made a motion to approve the entire Required Approvals Agenda which
included the following items:
A.
Approval of the financial reports for February and March 2010 for
board operations, property management, and the Coalition for Healthy, Safe, and
Drug-Free Communities and all transactions in the general ledger sheets
included in these reports.
B.
Approval of the proposed template for the SFY 2011 Non-Medicaid
Contract Provider Agreements pending approval as to form by the county
prosecutor’s office.
C.
Approval of the proposed SFY 2011 allocations for non-Medicaid
treatment services to be provided by Community Behavioral Health and Sojourner
Recovery Services.
D.
Approval of the proposed SFY 2011 property leases for the
E.
Approval of the proposed Family and Children First Council
Collaborative Fee Agreement for SFY 2011 and to authorize the Executive
Director to sign this Agreement on behalf of the Board.
F.
Approval of the proposed revised Business Associate Agreement
Template.
G.
Approval of the proposed position descriptions for the MACSIS
Specialist and the
H.
Approval of the proposed revised Schedule of
I.
Approval of the appointment of Grace Marie Eckman as Project
Specialist for the
Mr.
Swigonski seconded the motion. The
motion passed unanimously.
IV. INTERNAL
MONITORING REPORTS
Ms.
Gordon made a motion to accept the internal monitoring reports for Board Policy
B-5 (Financial Condition and Activities), and Board Policy B-6 (Asset
Protection) as demonstrating compliance with a reasonable interpretation of
board policy. Ms. Irwin seconded the
motion. The motion passed unanimously.
V. GOVERNANCE
PROCESS
A.
Board Officers for SFY 2011 and Succession Planning
Mr. Chartier reported that he and Dr.
Hunter were willing to continue as chair and secretary respectively for SFY
2011 if that is the pleasure of the Board.
Election of officers is to occur at the June board meeting. He also requested that board members contact
him if they would be interested in serving on the Governance Committee with a
willingness to consider serving as a board officer in a few years.
B.
Board Member Recruitment
In the absence of Ms. Didlick-Davis,
chair of the Board Recruitment and Orientation Committee, Dr. Bohley reported
that there are no current board member vacancies, that two vacancies will occur
with the ending of current board member terms the end of June, and that
candidates have been identified for both of these vacancies.
C. Board Job Description (D-4)
Mr. Chartier reported that Mr. Ferguson
wished to suggest for board consideration a possible Board Job Description
task. He added that Mr. Ferguson has
requested to present this issue at the June board meeting since he was unable
to attend this meeting.
V. ENDS POLICY
DEVELOPMENT
Ms.
Crooks made a motion to accept the Board’s Ends Policy as currently written as
ready for any reasonable interpretation by Dr. Bohley. Mr. Young seconded the motion. After considerable discussion focused largely
on the notion of “partnership with the community” in the global ends statement
and on the first priority’s intended recipients (i.e., dependent persons), the
motion passed unanimously.
VIII. MEETING PROCESS
REVIEW
Mr.
Chartier stated that he felt the meeting’s process went well.
IX. PUBLIC COMMENT AND ANNOUNCEMENTS
Ms. Irwin encouraged
people to watch the film Crazy Heart.
Mr. McGown thanked the board for the opportunity for
X. THANK YOU AND ADJOURNMENT
Mr. Chartier reminded
members that the next Governance Committee meeting is scheduled for June 1,
2010 and the next Board Meeting is scheduled for June 17, 2010. He also thanked the board members and guests
and the meeting was adjourned at 6:35 p.m.
Board Retreat
Miami University-Hamilton Campus
May 6, 2010
Board Members Present Absent
Dick Chartier (chair) X
Dr. Linda Amspaugh X
Jennifer Carter X
Jason Crank X
Vivian Crooks X
Celeste Didlick-Davis X (left at 3 p.m.)
Angela Diver X
Dr. Nicholas Eliopulos X
Dan Ferguson X
Monyca Gordon X
Dr. Theodore Hunter X
Pat Irwin X
Lauren Marsh X
Maureen Noe X (out
2:30 till 4 p.m.)
Rabbi Eric Slaton X
Rev. Gary Smith X
David Swigonski X (left
at 1:15 p.m.)
Burt Young X
Staff Present
Dr. John Bohley
Guests Present
Bruce Jewett,
Mr. Chartier called the
session to order at 12:35 p.m. after a buffet luncheon that began around noon.
Dr. Eliopulos and Ms.
Irwin were sworn in as new board members by Mr. Jewett.
Ms. Diver presented a
training session entitled “Understanding Addiction.” The presentation handout is attached to this
report.
Mr. Jewett served as
host for a Jeopardy-style game designed to enhance participants’ understanding
of basic policy governance® concepts.
Mr. Chartier facilitated a discussion of
the Ends Policy Development Process. The
flow chart used to guide this discussion is attached to this report. It is planned that this discussion is to
continue at the May Board meeting with a focus on the specific question:
Is the Board ready to
accept any reasonable interpretation of its current Ends Policy articulation?
The Board Retreat ended at 5:05 p.m.
March 18, 2010
Neighborhood Housing Services
Board Members Present Absent
Dick Chartier (chair) X
Dr. Linda Amspaugh X
Jennifer Carter X
Jason Crank X
Vivian Crooks X (left
at 6:30 p.m.)
Celeste Didlick-Davis X
Angela Diver X
Dan Ferguson X
Monyca Gordon X
Dr. Theodore Hunter X
Lauren Marsh X
Maureen Noe X
Rabbi Eric Slaton X
Rev. Gary Smith X
David Swigonski X
Burt Young X
Staff Present
Dr. John Bohley
Ann Elam
Angela Kilby
Julie Payton
Holly Wilson
Guests Present
Jim
Beiting, Community Behavioral Health
Pat Irwin,
Prospective Board Member
I. CALL TO
ORDER
Ms. Marsh called the meeting to order at
5:10 p.m. Dr. Bohley read the roll call
of attendance. Ms. Marsh welcomed the
board members and guests.
Rev. Gary Smith was sworn in as a new
board member by Ms. Kilby.
II. APPROVAL OF
MINUTES
Mr.
Swigonski made a motion to approve the minutes of the January 21, 2010 Board
Meeting. Mr. Crank seconded the
motion. The motion passed unanimously.
III. REQUIRED
APPROVALS AGENDA
Since
item B below was added to the Required Approvals Agenda after the preparation
of the board information packet, Dr. Bohley explained that the proposed
administrative budget revision was in response to a recent major computer
system failure. He added that purchasing
new servers would also provide better computer support for bringing
MACSIS-related functions in house as a cost savings alternative to the present
contract with the Mental Health Board.
Rabbi
Slaton made a motion to approve the following Required Approvals Agenda
items:
J.
Approval of the financial reports for December 2009 and January
2010 for board operations, property management, and the Coalition for Healthy,
Safe, and Drug-Free Communities and all transactions in the general ledger
sheets included in these reports.
K.
Approval of revised board administrative budget for SFY 2010.
Dr.
Amspaugh seconded the motion. The motion
passed unanimously.
IV. INTERNAL
MONITORING REPORTS
Ms.
Didlick-Davis made a motion to accept the internal monitoring reports for Board
Policy B-3 (Treatment of Staff), Board Policy B-5 (Financial Condition and
Activities), and Board Policy B-8 (Emergency Executive Director Succession) as
demonstrating compliance with a reasonable interpretation of board policy. Ms. Crooks seconded the motion. The motion passed unanimously.
V. GOVERNANCE
PROCESS
C.
Update on Board Consolidation Issue
Dr. Bohley referenced the copy of the
letter sent by Mr. Chartier to the Mental Health Board regarding the ADAS
Board’s decision to support continuing as a separate board. He added that he and Mr. Chartier attended
the February 17, 2010 meeting of the Mental Health Board. At this meeting, the Mental Health Board
reviewed the letter from Mr. Chartier and did not take any action regarding
pursuing possible consolidation of the ADAS and Mental Health Boards.
D.
Board Member Recruitment
Ms. Didlick-Davis reported that there
are currently two board vacancies and that there are applications pending with
ODADAS for both of these positions. She
added that there are two applicants for the two board positions being vacated
the end of June.
C. Board Retreat
Dr. Bohley reported that the identified
possible date that seemed to work best for board members was May 6, 2010. Board members then affirmed this date as the
date for the Board Retreat. Ms. Diver
has agreed to provide an overview of addiction at the retreat.
V. ENDS
Dr.
Bohley reviewed the handout entitled “Ends Policy, Intended
Recipients/Beneficiaries.” After a
discussion about Dr. Bohley’s proposed further specifications of recipients
identified in the Board’s Ends Policy, board members expressed consensus on the
following two issues: 1) not to make any
modifications to Ends Policy at this time, and 2) to direct Dr. Bohley to
gather information about how many residents of Butler County are accessing
addiction recovery assistance outside the formal Board-funded treatment system
(e.g., Alcoholics Anonymous, faith-based programs, and private clinicians). (Ms. Crooks left the meeting prior to the
expression of consensus at the end of this discussion.)
VI. OPEN FORUM
No
comments were made.
VIII. MEETING PROCESS
REVIEW
No
comments were made.
IX. PUBLIC COMMENT AND ANNOUNCEMENTS
No comments or
announcements were made.
X. THANK YOU AND ADJOURNMENT
Ms. Marsh thanked the
board members and guests and the meeting was adjourned at 6:45 p.m.
January 21, 2010
Neighborhood Housing Services
Board Members Present Absent
Dick Chartier (chair) X
Linda Amspaugh X
Jennifer Carter X
Jason Crank X
Vivian Crooks X (left
at 6:45 p.m.)
Celeste Didlick-Davis X
Angela Diver X
Dan Ferguson X
Monyca Gordon X (arrived
at 5:25 p.m.)
Dr. Theodore Hunter X (arrived at 5:25 p.m.)
Lauren Marsh X
Maureen Noe X
Rabbi Eric Slaton X
David Swigonski X
Burt Young X
Staff Present
Dr. John Bohley
Ann Elam
Holly Wilson
Guests Present
Jim
Beiting, Community Behavioral Health
Chris
Connolly, Community Behavioral Health
Pat
Deis-Gleeson, board member, Mental Health Board
Carol Jones,
board member, Mental Health Board
Bruce
Jewett, Job and Family Services/Interim
I. CALL TO
ORDER
Mr. Chartier called the meeting to order
at 5:15 p.m. Dr. Bohley read the roll
call of attendance. Mr. Chartier
welcomed the board members and guests.
Rabbi Slaton made a motion to accept the
resignation of Bruce Jewett from the ADAS Board with regret. Ms. Noe seconded the motion. The motion passed unanimously. Mr. Chartier and Ms. Noe thanked Mr. Jewett
for his service to the board and offered recognition for his substantial
contributions to the board. Ms. Noe also
presented Mr. Jewett with a mounted certificate of appreciation for his years
of service. Mr. Jewett thanked the board
for the opportunity to serve on the board and for the many effective and
rewarding relationships he has experienced with board members over the course
of his tenure on the board.
Dr. Linda Amspaugh, Mr. Dan Ferguson,
and Mr. Burt Young were sworn in as new board members by Mr. Jewett. The three new board members introduced
themselves with Dr. Amspaugh sharing that she is a retired
Dr. Hunter and Ms. Gordon joined the
meeting before the approval of the minutes.
II. APPROVAL OF
MINUTES
Mr.
Swigonski made a motion to approve the minutes of the November 19, 2009 Board Meeting. Ms. Crooks seconded the motion. The motion passed unanimously.
III. REQUIRED
APPROVALS AGENDA
Ms.
Noe made a motion to approve the following Required Approvals Agenda
items:
L.
Approval of the financial reports for September, October, and
November 2009 for board operations, property management, and the Coalition for
Healthy, Safe, and Drug-Free Communities and all transactions in the general
ledger sheets included in these reports.
M.
Approval of revised staff policy 2.5: Travel and Employee Expense
Reimbursement.
N.
Approval of the proposed county budget for calendar year 2010 for
the Coalition for Healthy, Safe, and Drug-Free Communities.
Ms.
Marsh seconded the motion. The motion
passed unanimously.
IV. INTERNAL
MONITORING REPORT
Ms.
Marsh made a motion to accept the internal monitoring report for Board Policy
B-5 (Financial Condition and Activities) as demonstrating compliance with a
reasonable interpretation of board policy.
Ms. Noe seconded the motion. The
motion passed unanimously.
V. GOVERNANCE
PROCESS
E.
Board Member Recruitment
Dr. Bohley reported that there are three
board member applications in process for the remaining three board member
vacancies. He added that one additional application
has been received and that two vacancies are to occur the end of June when two
board members complete their final terms of board service.
F.
Report of Ad Hoc Committee on Board Consolidation
Mr. Chartier chaired the discussion on
the issue of possible consolidation of the ADAS and Mental Health Boards. After a thorough discussion of the issues,
Dr. Amspaugh called the question. Ms.
Gordon seconded and the calling of the question was sustained by all board
members present. Rabbi Slaton then made
the following motion: The research
presented and years of substantial discussion do not present a compelling case
for either long-term cost savings or improvement of services that warrant
further exploration of a merger between the ADAS and Mental Health Boards;
therefore, merger discussions will cease.
Dr. Amspaugh seconded the motion.
The motion passed with the unanimous support of board members present. (Ms. Crooks left the meeting shortly before
the question was called.)
V. ENDS
Dr.
Bohley referenced the handouts distributed at the board meeting: Ends Policy, Intended
Recipients/Beneficiaries, and Ends Interpretation Grid. He stated that in these handouts he attempted
to organize information in response to questions raised by board members at the
last board meeting regarding his ends interpretation. Further discussion of ends interpretation was
deferred to the next board meeting.
VI. OPEN FORUM
Ms.
Noe commented that our communication to the Mental Health Board about the
consolidation issue should express our board’s appreciation for being able to
participate with the Mental Health Board in a thorough examination of this
issue and our board’s desire for our two boards to engage in productive
collaboration in the future.
VIII. MEETING PROCESS
REVIEW
No
comments were made.
IX. PUBLIC COMMENT AND ANNOUNCEMENTS
Mr. Hertel provided an
update of developments at Community Behavioral Health including grants
received, quality improvement efforts based on the NIATx (Network for the
Improvement of Addiction Treatment) model, and a planned merging with
Comprehensive Counseling in Middletown.
Ms. Jones expressed hope for enhanced collaboration between the Mental
Health and ADAS Boards in the future as well as collaboration with other
systems.
X. THANK YOU AND ADJOURNMENT
Mr. Chartier thanked the
board members and guests and the meeting was adjourned at 6:58 p.m.
November 19, 2009
Neighborhood Housing Services
Board Members Present Absent
Dick Chartier (chair) X
Jennifer Carter X
Jason Crank X (left
at 6:40 p.m.)
Vivian Crooks X (left at 6:40
p.m.)
Celeste Didlick-Davis X
Angela Diver X
Monyca Gordon X
Dr. Theodore Hunter X
Bruce Jewett X
Lauren Marsh X
Maureen Noe X
Rabbi Eric Slaton X
David Swigonski X
Staff Present
Dr. John Bohley
Ann Elam
Angie Kilby
Julie Payton
Holly Wilson
Guests Present
Jim
Beiting, Community Behavioral Health
Chris
Connolly, Community Behavioral Health
Pat
Deis-Gleeson, board member, Mental Health Board
Carol
Jones, board member, Mental Health Board
Heather Nguyen, board
member, Mental Health Board
Kay Waldo, board
member, Mental Health Board
Karen Murray, Coalition
for Healthy, Safe, and Drug-Free Communities
Dan
Ferguson
Burt
Young
I. CALL TO
ORDER
Mr. Chartier called the meeting to order
at 5:35 p.m. Dr. Bohley read the roll
call of attendance. Mr. Chartier
welcomed the board members and guests.
While Mr. Ferguson was appointed by the Commissioners as an ADAS Board
member effective November 19, 2009, he was not sworn in as a new board member. He attended the board meeting and
participated not as a board member but as a guest since the Prosecuting
Attorney’s office is researching whether it is permissible for him as an
Assistant Prosecuting Attorney to serve on the ADAS Board because the
Prosecuting Attorney’s Office provides legal counsel to the ADAS Board.
Ms. Didlick-Davis was sworn in by Mr.
Jewett as a reappointed board member.
II. APPROVAL OF
MINUTES
Mr.
Jewett made a motion to approve the minutes of the September 17, 2009 Board
Meeting. Mr. Swigonski seconded the
motion. The motion passed unanimously.
III. REQUIRED
APPROVALS AGENDA
Mr.
Jewett requested that the Children Services Agreement item be removed from the
Required Approvals Agenda and addressed separately. Mr. Jewett made a motion to approve the
following remaining items of the Required Approvals Agenda:
O.
Approval of the financial reports for July and August 2009 for
board operations, property management, and the Coalition for Healthy, Safe, and
Drug-Free Communities and all transactions in the general ledger sheets
included in these reports.
P.
Approval of new policy H4.8: Notification of Breach of Unsecured
PHI.
Q.
(Item removed for separate consideration.)
R.
Approval of the Agreements between the ADAS Board on behalf of the
Coalition for Healthy, Safe, and Drug-Free Communities and the Alcohol and
Chemical Abuse Council and the Southwestern Ohio Safety Council as revised and
approved as to form by the prosecuting attorney’s office and to authorize the
executive director to sign these two Agreements on behalf of the ADAS
Board.
S.
Approval of the proposed ADAS Board county budget for calendar year
2010.
Ms.
Marsh seconded the motion. The motion
passed unanimously.
Ms.
Didlick-Davis made a motion to approve the Agreement between Children Services
and the ADAS Board for CY 2010 and to authorize the executive director to sign
this Agreement on behalf of the ADAS Board.
Ms. Diver seconded the motion.
The motion passed with all present members voting affirmatively except
for Mr. Jewett who abstained.
IV. GOVERNANCE
PROCESS
G.
Board Member Recruitment
Mr. Chartier reported that there are
four board member vacancies (not counting Mr. Ferguson’s position which is
being reviewed by the Prosecuting Attorney’s office as mentioned above). In addition, three current board members will
complete their final terms the end of June 2009. Dr. Bohley added that he has sent out several
board member information packets to prospective board members over the last few
weeks, including three packets to persons responding to the newspaper notice
about board member vacancies. Ms. Marsh
reported that Ms. Christina Williams, who had attended the September board
meeting as a guest and had expressed interest in a possible appointment to the
ADAS Board, has decided not to pursue board membership at this time but may
pursue such membership in the future.
H.
Report of Ad Hoc Committee on Board Consolidation
Mr. Chartier made the committee
report. He stated that the ad hoc
committees of the ADAS and Mental Health Boards have been meeting together for
over a year. He recalled the two
“must-have’s” for board consolidation articulated by the ADAS Board at its
meeting of September 2008: 1) alcohol
and other drug issues be retained by a consolidated board as a priority, and 2)
that Policy Governance be adopted by the consolidated board as its model for
governance board operations. He
mentioned the charge of the ADAS Board to the committee to gather data and
report back to the board regarding the options of consolidating or remaining
separate. He then reviewed the Board
Consolidation Summary sheet prepared for board discussion (attached to the
board minutes). Members discussed
potential benefits and concerns regarding the two options. Mr. Jewett stated that board structure is not
in itself determinative of success and that both structures could be made to
work and that both structures could also fail to work. Rabbi Slaton stated that the board needs to
decide which structure would be better for the people we serve. He added that attention could be given to
developing an organizational design for a combined board that preserves the
benefits of a specialty board and to developing an organizational strategy for
a specialty board that would achieve the benefits of a combined board. Mr. Jewett added that to date the Mental
Health Board ad hoc committee members have not expressed an interest in
pursuing the policy governance model of board operations. Several board members expressed a need for
additional information before they would be comfortable in deciding whether to
support consolidation or remaining separate.
Specific information items mentioned included organizational charts for
a combined board, more detailed cost information (estimated cost savings and
one-time costs), and information from boards that have recently
consolidated. It was the consensus of
the board members that Dr. Bohley poll all board members regarding their
information needs, gather the requested information, and then work with the ad
hoc committee regarding the organization of this information for presentation
to the board.
V. ENDS
In
the discussion of the Ends Policy Interpretation Draft Document for Board
Discussion submitted by Dr. Bohley for board consideration, three issues were
raised during the discussion of the first Ends priority:
A. Is
adequate priority being given to dependent persons not receiving formal
addiction treatment?
B. Should
more attention be given to developing a better source of data for measuring
achievement of this Ends priority?
C. Should the bar be raised for policy
compliance targets?
Ms.
Didlick-Davis made a motion that further discussion of Ends interpretation be deferred
until the January 21, 2010 board meeting.
Rabbi Slaton seconded the motion.
The motion passed unanimously. (Mr. Crank and Ms. Crooks left the
meeting prior to the discussion on Ends.)
VI. OPEN FORUM
No
issues were addressed.
VIII. MEETING PROCESS
REVIEW
No
comments were made.
IX. PUBLIC COMMENT AND ANNOUNCEMENTS
Mr. Young stated that he
found the meeting to be very enlightening.
Ms. Jones thanked the ADAS Board for its hospitality in welcoming the
Mental Health Board members, stated that she appreciated the ADAS Board’s
decision-making process, and expressed hope for enhanced collaboration between
the Mental Health and ADAS Boards in the future.
X. THANK YOU AND ADJOURNMENT
Mr. Chartier thanked the
board members and guests and the meeting was adjourned at 7:15 p.m.
September 17, 2009
Neighborhood Housing Services
Board Members Present Absent
Dick Chartier (chair) X
Jennifer Carter X
Jason Crank X
Vivian Crooks X
Celeste Didlick-Davis X
Angela Diver X
Monyca Gordon X
Dr. Theodore Hunter X
Bruce Jewett X
Lauren Marsh X
Maureen Noe X (arrived
at 5:15 p.m.)
David Swigonski X
Staff Present
Dr. John Bohley
Angie Kilby
Guests Present
Jim
Beiting, Community Behavioral Health
Bob
Myron, board member, Mental Health Board
Pat Deis-Gleeson,
board member, Mental Health Board
Christina
Williams
I. CALL TO
ORDER
Mr.
Chartier called the meeting to order at 5:08 p.m. Dr. Bohley read the roll call of
attendance. Mr. Chartier welcomed the
board members and guests.
Ms. Gordon was sworn in as a new board
member and Ms. Diver as a reappointed
board member by Mr. Jewett.
II. APPROVAL OF
MINUTES
Mr.
Jewett left the meeting temporarily for a cell phone call. Ms. Crooks made a motion to approve the
minutes of the June 18, 2009 Board Meeting.
Ms. Diver seconded the motion.
The motion passed unanimously.
III. REQUIRED
APPROVALS AGENDA
Ms.
Marsh made a motion to approve the following items of the Required Approvals
Agenda:
T.
Approval of the financial reports for May and June 2009 and all
transactions in the general ledger sheets included in these reports.
U.
Approval of revised staff policy 1.2 Compensation.
V.
Approval of the change of position title for ADAS Staff member Karen
Murray from Community Coalition Project Coordinator to Director, Butler County
Coalition for Healthy, Safe, and Drug-Free Communities effective October 1,
2009.
W.
Approval of the proposed revised Board Administrative Budget for
SFY 2010 except for the suggested reduction in board consultation expense but
including the carryover of $7443 of unspent SFY 2009 Board Operating
funds.
X.
Approval of the proposed revised Community Coalition budget for SFY
2010.
Y.
Approval of the proposed revised board allocations for services as
listed on the summary sheet entitled Proposed SFY 2010 Provider Allocations,
Column SFY 10R. (See attachment to these
minutes which also reflects change produced by motion in VI A below.)
Z.
Approval of the continued provision of ODADAS specifically
designated funds to the following agencies with the amounts of such funds
determined by ODADAS: Alcohol and
Chemical Abuse Council (HIV prevention, youth leadership), and Sojourner
Recovery Services (484 funds, state women’s funds).
Mr.
Swigonski seconded the motion. The
motion passed unanimously.
IV. INTERNAL
MONITORING REPORTS
Prior to the motion on the internal
monitoring reports, Ms. Noe entered the meeting and Mr. Jewett returned to the
meeting. Mr. Jewett made a motion to
accept the monitoring reports for Board Policy B-2 (Provider Contracting),
Board Policy B-4 (Financial Planning and Budgeting), and Board Policy B-5
(Financial Condition and Activities) as demonstrating compliance with
reasonable interpretations of these policies.
Mr. Crank seconded the motion.
The motion passed unanimously.
V. BOARD-EXECUTIVE
DIRECTOR LINKAGE
Mr.
Chartier reported that Dr. Bohley has proposed to reduce his salary and
compensation consistent with reductions being effected for other board staff in
response to ODADAS funding cuts. In
addition, Dr. Bohley is proposing to assume financial responsibility for the
leased vehicle that the board has been providing for his business and personal
use. Ms. Noe made a motion to accept the
recommendation of the Governance Committee to approve the changes to Executive
Director compensation and benefits as proposed by the Executive Director and to
approve the proposed change to Board Policy C-7. Mr. Jewett seconded the motion. The motion passed unanimously.
VI. GOVERNANCE
PROCESS
I.
Board Development Budget Revision and Cost of Governance Policy
(D-9)
Several board members expressed a desire
to contribute to reducing board administrative budget expenses in response to
ODADAS funding cuts and to lessen the impact of such cuts on provider
services. Ms. Noe made a motion to
change the annual amount budgeted for board development in Board Policy C-9
from $4500 to $500 with Dr. Bohley to revise the Board Administrative budget
for SFY 2010 accordingly. Mr. Jewett
seconded the motion. The motion passed
unanimously. (See attachment to these
minutes. Note: a suggested reduction from $4500 to $3000 had
already been incorporated in the proposed revision to the board budget. This motion effects an additional reduction
of $2500.)
J.
Board Member Eligibility and Code of Conduct Statement
Dr. Bohley reported that most board
members have already signed and returned their Board Member Eligibility and
Code of Conduct Statements.
K.
Report of Ad Hoc Committee on Board Consolidation
Mr. Chartier reported that the ADAS/MH
joint committee has met three times since the board’s June board meeting with
the last of these meetings on September 14, 2009. He noted that at the last meeting the
executive directors of both boards shared proposed staffing plans for a
consolidated board and the cost implications of such a consolidation. At the committee’s next meeting scheduled for
September 23, 2009 committee members will continue to discuss the cost and
value implications of a possible consolidation of the boards.
D. Board Member Recruitment
Mr. Chartier stated that with the
appointment of Ms. Gordon, there are five remaining board vacancies. He added that three current board members are
scheduled to complete their final terms on the board on June 30, 2010. He encouraged board members to try to
identify candidates for board membership.
L.
Board Goals
Mr. Chartier reported that discussion of
Ends interpretations being developed by Dr. Bohley will be initiated at the
November board meeting. Mr. Jewett
suggested that dialogue with the developing county coalition and local
coalitions might inform the board’s thinking about possible board positions on
policy issues. Dr. Bohley referenced the
fact sheet and handout on accidental drug overdoses in the General Information
section of the Board Information Packet because of the board’s earlier
identification of “accidental drug overdoses” as a possible topic for its
educational agenda.
M.
Ownership Linkage
Ms. Noe recalled past ownership linkage
mechanisms utilized by the board such as surveys, individual interviews, and
bringing representatives of other organizations to board meetings to educate
the board. Targets of ownership linkage
activity such as law enforcement and hospitals were identified and also
opportunities for information dissemination at events like the county fair.
VII. OPEN FORUM
Dr.
Bohley mentioned a postcard campaign being coordinated by the
VIII. MEETING PROCESS
REVIEW
Board
members thanked Mr. Chartier for a good job in chairing his first board
meeting.
IX. PUBLIC COMMENT AND ANNOUNCEMENTS
Mr. Myron thanked Mr.
Chartier for his thorough reporting on the joint ADAS/MH committee process.
X. THANK YOU AND ADJOURNMENT
Mr. Chartier thanked the
board members and guests and the meeting was adjourned at 6:10 p.m.
June 18, 2009
Neighborhood Housing Services
Board Members Present Absent
Chris Xeil Lyons (chair) X (left
at 6:00 p.m.)
Jennifer Carter X
Richard Chartier X
Jason Crank X
Vivian Crooks X
Celeste Didlick-Davis X
Angela Diver X
John Holcomb X (arrived
at 5:40 p.m.)
Dr. Theodore Hunter X
Bruce Jewett X
Lauren Marsh X
Chief Erik Niehaus X
Maureen Noe X (left
during executive session at 6:50 p.m.)
Rabbi Eric Slaton X
David Swigonski X
Staff Present
Dr. John Bohley
Ann Elam
Guests Present
Andy
Hertel, Community Behavioral Health
Artie
Sanders, Community Behavioral Health
Laura
Amiott, board member, Mental Health Board
Pat Deis-Gleeson,
board member, Mental Health Board
Monyca
Gordon
I. CALL TO ORDER
Ms. Lyons called the meeting to order at
5:10 p.m. Dr. Bohley read the roll call
of attendance. Ms. Lyons welcomed the
board members and guests.
Ms. Lyons recognized Mr. Holcomb
(2006-2009) and Chief Niehaus (2006-2009) for their years of service on the
ADAS Board. Ms. Lyons presented a
certificate of recognition to Mr. Holcomb later in the meeting after his
arrival. A certificate of recognition will
be mailed to Chief Niehaus.
Ms. Marsh presented Ms. Lyons with a
certificate of recognition for her service on the ADAS Board (2002-2009) and
with a plaque in recognition for her service as board chair (2008-2009).
II. APPROVAL OF
MINUTES
Mr.
Jewett made a motion to approve the minutes of the May 21, 2009 Board
Meeting. Ms. Marsh seconded the
motion. The motion passed unanimously.
III. REQUIRED
APPROVALS AGENDA
Ms. Noe made a motion to approve the
following items of the Required Approvals Agenda:
AA.
Approval of the financial report for April 2009 and all
transactions in the general ledger sheets included in this report.
BB.
Approval of the MACSIS Agreement for SFY 2010 and the related
Business Associate Agreement and to authorize the Executive Director to sign
these Agreements with the Butler County Mental Health Board on behalf of the
ADAS Board.
CC.
Approval of the Agreement with the Adult Probation Department for
SFY 2010 and to authorize the Board Chair and the Executive Director to sign
this Agreement on behalf of the ADAS Board.
DD.
Approval of the proposed revisions to Staff Policy 1.21 (Equal
Employment
Mr.
Jewett seconded the motion. The motion
passed unanimously.
After
a review of the following Required Approvals Agenda items by Dr. Bohley, Mr.
Jewett made a motion to approve them:
EE.
Approval of the proposed board allocations for services as listed
on the attached summary sheet entitled Proposed SFY 2010 Provider Allocations,
approval of the provider contracts, and authorization of the Executive Director
to sign these contracts on behalf of the ADAS Board.
FF.
Approval of the following:
1. To continue to provide
ODADAS specifically designated funds to the following agencies with the amounts
of such funds determined by ODADAS:
Alcohol and Chemical Abuse Council (HIV prevention, youth leadership),
and Sojourner Recovery Services (484 funds for Children Services clients and
state women’s funds for outpatient services
for female adolescents).
2. To use any unspent SFY
2009 community coalition initiative funds to prepay SFY 2010 prevention allocations.
3. To allocate System of
Care funds (formerly Access to Better Care funds) to Sojourner Recovery
Services for adolescent outpatient treatment services with the amount of such
funds determined by the Ohio Department of Mental Health.
GG.
Approval of the Board Assurances document and authorization of the
board chair and the executive director to sign this document on behalf of the
ADAS Board.
Ms.
Noe seconded the motion. The motion
passed unanimously.
IV. INTERNAL
MONITORING REPORTS
Mr. Chartier made a motion to accept the
monitoring reports for Board Policy B-7 (Compensation and Benefits) and Board
Policy B-9 (Communication and Support) as demonstrating compliance with
reasonable interpretations of these policies.
Ms. Crooks seconded the motion.
The motion passed unanimously.
V. GOVERNANCE
PROCESS
N.
Board Officers and Committee Chair for SFY 2010
Ms. Noe nominated Mr. Chartier for SFY
2010 board chair. Ms. Didlick-Davis
seconded the nomination. Mr. Chartier
accepted the nomination. No other
nominations were made. Board members
voted unanimously to select Mr. Chartier board chair.
Ms. Crooks nominated Dr. Hunter for SFY
2010 board secretary. Ms. Marsh seconded
the motion. Dr. Hunter accepted the
nomination. No other nominations were
made. Board members voted unanimously to
select Dr. Hunter as board secretary.
Ms. Noe nominated Ms. Didlick-Davis for
chair of the board recruitment and orientation committee for SFY 2010. Mr. Chartier seconded the nomination. Ms. Didlick-Davis accepted the nomination. No other nominations were made. Board members voted unanimously to select Ms.
Didlick-Davis as chair of the board recruitment and orientation committee.
O.
Board Member Recruitment
Dr. Bohley reported that there will be
six board member vacancies as of July 1, 2010.
Ms. Lyons encouraged board members to attempt to find candidates for
board membership.
P.
Report of Ad Hoc Committee on Board Consolidation
Ms. Lyons reported that at the last
meeting of the ADAS and Mental Health Boards Ad Hoc Committees on June 9, 2009,
Mr. Jewett and Dr. Bohley made a presentation on policy governance. The next joint meeting is scheduled for July
1, 2009 and will focus on each Board’s funding allocations by provider and
descriptions of programs funded by each board.
VI. ENDS POLICY
DEVELOPMENT
Mr.
Jewett reported that the Governance Committee continued the Ends Policy
discussion from the last Board meeting.
He then incorporated ideas from the Board meeting and Governance
Committee meeting discussions into an Ends Policy draft for discussion at this
board meeting. Rabbi Slaton made a
motion to approve the Ends Policy draft with the insertion of the word “other”
in the Global Ends Statement prior to the words “drug use.” Ms. Didlick-Davis seconded the motion. The motion passed unanimously. (The approved Ends Policy is attached to
these minutes.)
VII. OPEN FORUM
At
6:00 p.m. Ms. Lyons left the meeting and Mr. Jewett assumed the role of
chair. Several board members expressed
an interest in exploring whether or not Board Ends should include a focus on
tobacco. Mr. Holcomb raised the question
of whether or not tobacco cessation contributed to or undermined recovery from
other addictions. Mr. Jewett suggested
addiction treatment medications as a topic for board member education.
VIII. MEETING PROCESS
REVIEW
Mr.
Jewett articulated a sense of accomplishment shared by board members regarding
the development of a new Ends Policy.
Rabbi Slaton commented that the board is spending too much time on means
issues. Ms. Noe stated that she
appreciated the open dialogue during the meeting.
IX. PUBLIC COMMENT AND ANNOUNCEMENTS
Ms. Amiott and Ms.
Deis-Gleeson expressed appreciation for being able to observe our board meeting
and its policy governance process. Mr.
Sanders expressed an interest in medication-assisted treatment. Ms. Gordon stated she enjoyed observing the
board process. .
X. EXECUTIVE SESSION FOR PERSONNEL
Mr. Chartier made a motion
to go into executive session for personnel for the annual evaluation of the
executive director. Ms. Noe seconded the
motion. Mr. Jewett called for a roll
call vote. Dr. Bohley read the roll
call. All board members present voted
affirmatively. (Those present were those
listed as present at the beginning of these minutes except for Ms. Lyons who
left earlier as noted above.)
The Executive Session was
convened at 6:25 p.m. The public session
was reconvened at 6:55 p.m. Mr. Jewett
reported that at the end of the Executive Session a motion to reconvene the
public session was made by Ms. Didlick-Davis, seconded by Ms. Marsh, and
affirmed by all board members present.
After the general session was reconvened, Dr. Bohley read the roll of
attendance. All board members present at
the beginning of the Executive Session were present at the beginning of the
reconvened public session except for Ms. Noe who had left during the Executive
Session.
Rabbi Slaton made a motion
to approve the following: the summary of
monitoring reports was accepted as demonstrated compliance with all executive
limitations policies, Ends objectives were seen as accomplished to the extent
feasible, severance agreement was accepted as amended, and compensation was to
be continued in SFY 2010 at the current rate.
Dr. Hunter seconded the motion.
The motion passed unanimously.
XI. THANK YOU AND ADJOURNMENT
Mr.
Jewett thanked the board members and the meeting was adjourned at 7:00 p.m.
|
|
|
Proposed SFY 2010 Provider
Allocations |
|
||||
|
Provider Allocations SFY 10 -
Prevention |
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
Agency |
SFY 08 |
SFY 09 |
SFY 09 R |
SFY 10 |
Variations |
Comments for SFY 10 |
|
|
Big Brothers/Big Sisters |
38,500 |
38,500 |
37,549 |
37,549 |
|
exact amount determined by ODADAS |
|
|
FCFC |
10,000 |
10,000 |
10,000 |
10,000 |
|
|
|
|
Sojourner Perinatal |
31,000 |
31,000 |
31,000 |
29,000 |
-2,000 |
cut |
|
|
|
10,500 |
10,500 |
10,500 |
0 |
-10,500 |
program discontinued |
|
|
Alcohol Council Prevention |
341,834 |
325,834 |
316,834 |
304,546 |
-12,288 |
cut |
|
|
Alcohol Council Prevention - New Maimi |
9,000 |
0 |
-9,000 |
program discontinued |
|
||
|
Community Coalition Initiative |
65,524 |
65,000 |
59,863 |
74,000 |
14,137 |
$74,735 allocated SFY 09 before cuts |
|
|
Subtotal |
|
|
474,746 |
455,095 |
-19,651 |
|
|
|
Special Project - Alcohol Council |
|
|
19,500 |
0 |
-19,500 |
|
|
|
Wind-down for New |
|
|
5,000 |
0 |
-5,000 |
|
|
|
Total |
|
|
499,246 |
455,095 |
-44,151 |
|
|
|
|
|
|
|
|
0 |
|
|
|
ODADAS Funds (per cap & BB/BS) |
480,834 |
480,834 |
469,095 |
455,095 |
-14,000 |
|
|
|
Prepay with previous years funds |
16,524 |
TBD |
|
|
0 |
|
|
|
Carry-over & other |
|
|
30,151 |
|
|
|
|
|
Total |
497,358 |
480,834 |
499,246 |
455,095 |
-44,151 |
|
|
|
|
|
|
|
|
0 |
|
|
|
Provider Allocations SFY 10 - Treatment
and Other |
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
Agency/Program |
SFY 08 |
SFY 09 |
SFY 09 R |
SFY 10 |
Variations |
Comments for SFY 10 |
|
|
Adult Outpatient (Horizon) |
273,879 |
248,879 |
274,879 |
248,879 |
-26,000 |
cut |
|
|
Drug Court (Horizon) |
51,000 |
26,000 |
0 |
0 |
|
|
|
|
|
101,109 |
101,109 |
101,109 |
101,109 |
|
|
|
|
Men's Residential (Sojourner) |
478,264 |
378,264 |
378,264 |
378,264 |
|
|
|
|
Adolescent Outpatient (Sojourner) |
155,500 |
65,500 |
65,500 |
10,500 |
-55,000 |
Some other funding available |
|
|
Detox (CCAT) & Med-Assisted Tx |
25,000 |
20,000 |
10,000 |
10,000 |
|
|
|
|
Drug Screening (Probation) |
20,000 |
20,000 |
20,000 |
20,000 |
|
|
|
|
Medicaid Match |
587,018 |
797,832 |
793,968 |
768,742 |
-25,226 |
FFP increase |
|
|
Board Operations |
539,111 |
539,111 |
524,101 |
528,992 |
4,891 |
|
|
|
Total |
2,230,881 |
2196695 |
2,167,821 |
2,066,486 |
-101,335 |
|
|
|
|
|
|
|
|
|
|
|
|
Revenue |
SFY 08 |
SFY 09 |
SFY 09R |
SFY 10 |
Variations |
Comments for SFY 10 |
|
|
|
|
|
|
|
|
|
|
|
ODADAS Per Cap |
2,030,892 |
2,030,892 |
1,989,869 |
1,908,869 |
-81,000 |
|
|
|
TANF |
70,140 |
70,140 |
68,737 |
68,737 |
|
|
|
|
Julie Co-Chair Income |
1,000 |
1,000 |
0 |
0 |
|
|
|
|
Rental Income |
13,770 |
15,000 |
21,186 |
20,000 |
-1,186 |
used for board admin |
|
|
ODADAS Carryover For Match |
45,736 |
0 |
0 |
0 |
|
|
|
|
Health Foundation Carryover |
13,961 |
TBD |
0 |
0 |
|
|
|
|
ABC Encumbered for Match |
6,495 |
TBD |
8,366 |
0 |
-8,366 |
|
|
|
Adolescent Medicaid Match |
34,663 |
34,663 |
34,663 |
34,663 |
|
|
|
|
Medicaid Match Reimbursement CS |
0 |
20,000 |
20,000 |
30,000 |
10,000 |
|
|
|
Board Administration Carryover |
14,224 |
25,000 |
25,000 |
4,217 |
-20,783 |
|
|
|
Total |
2,230,881 |
2,196,695 |
2,167,821 |
2,066,486 |
-101,335 |
|
|
POLICY TYPE: ENDS
POLICY TITLE: ENDS POLICIES (A-1)
The
1.
The first priority is that those who are
dependent on alcohol and/or other drugs will effectively manage their
dependencies and live lives minimally impeded by them.
2.
The second priority is that
non-dependent persons will be aware of the possible dangers associated with the
use of alcohol and other drugs and will make low-risk choices about their use.
3.
The third priority is that the people of
4.
The fourth priority is that family
members and friends of those who are dependent on alcohol and/or other drugs
will have the information they need to be as helpful and supportive as they
choose to be.
May 21, 2009
Neighborhood Housing Services
Board Members Present
Absent
Chris Xeil Lyons (chair) X
Jennifer Carter X
Richard Chartier X
Jason Crank X
Vivian Crooks X
Celeste Didlick-Davis X
Angela Diver X
John Holcomb X
Dr. Theodore Hunter X (arrived 5:20)
Bruce Jewett X
Lauren Marsh X
Chief Erik Niehaus X
Maureen Noe X
Rabbi Eric Slaton X
David Swigonski X
Staff Present
Dr. John Bohley
Ann Elam
Angie Goldson
Holly Wilson
Guests Present
Jim
Beiting, Community Behavioral Health
Chris
Connolly, Community Behavioral Health
I. CALL TO ORDER
Ms. Lyons called the meeting to order at
5:15 p.m. Dr. Bohley read the roll call
of attendance. Ms. Lyons welcomed the
board members and guests.
II. APPROVAL OF
MINUTES
Mr.
Jewett made a motion to approve the minutes of the March 19, 2009 Board Meeting
and the April 30, 2009 Special Board Meeting.
Mr. Crank seconded the motion.
The motion passed unanimously.
III. REQUIRED
APPROVALS AGENDA
Mr.
Jewett made a motion to approve the following items of the Required Approvals Agenda:
HH.
Approval of the financial reports for January, February, and March
2009 and all transactions in the general ledger sheets included in these
reports except the transaction in the February report for the purchase of board
member training for $200 from the United Way.
II.
Approval of the template for the SFY 2010 Non-Medicaid Contract
Provider Agreements.
JJ.
Approval of the distribution of SFY 2010 property rental income as
follows: $63,112 to facilities account,
$20,000 to board administration budget, and $15,000 to operations reserve.
KK.
Approval of the SFY 2010 facility budgets for the
LL.
Approval of the SFY 2010 property leases for the
MM.
Approval of the SFY 2010 Community Coalition Initiative
budget.
NN.
Approval of the Board Administrative Budget for SFY 2010
except for the two line items pertaining
to board training and development (board member education and other contract
services, board consultation).
OO.
Approval of the Community Plan for SFY 2010 – SFY 2011 and to
authorize the executive director and the board chair to sign the Signature Page
of this document on behalf of the Board.
Mr.
Swigonski seconded the motion. The
motion passed unanimously.
Ms.
Crooks made a motion to approve the transaction in the February financials for
the purchase of policy governance training from the
IV. INTERNAL
MONITORING REPORTS
A.
Financial Condition and Activity (B-5)
Ms. Noe made a motion to accept the
monitoring report for board policy B-5 (Financial Condition and Activity) as
demonstrating a correction of noted policy violations and as demonstrating
compliance with a reasonable interpretation of this
policy. Mr. Jewett seconded the
motion. The motion passed unanimously.
B.
Asset Protection (B-6)
Mr. Jewett made a motion to accept the
monitoring report for board policy B-6 (Asset Protection) as demonstrating
compliance with a reasonable interpretation of this policy. Ms. Didlick-David seconded the motion. The motion passed unanimously.
V. GOVERNANCE
PROCESS
Q.
Board Officers for SFY 2010
Ms.
Lyons stated that board officers (chair and secretary) are still needed for SFY
2010. She encouraged board members to consider
serving as board officers and asked board members who might be interested to
contact her.
R.
Board Member Recruitment
Dr.
Bohley reported that there are currently three board member vacancies and at least
two additional vacancies are expected at the end of June of this year. Board member information packets have been
sent to two persons identified by Ms. Didlick-Davis. Ms. Lyons encouraged board members to attempt
to find candidates for board membership.
S.
Cost of Governance Policy (D-9) and Board Development Budget for
SFY 2010.
Ms.
Didlick-Davis made a motion to approve the line items of the board
administrative budget pertaining to board
training and development in the following amounts: board member education ($1000), and other
contract services (board consultation, policy governance) ($3500) and to amend
Board Policy D-9 (Cost of Governance) accordingly. Ms. Diver seconded the motion. The motion passed unanimously.
T.
Report of Ad Hoc Committee on Board Consolidation
Ms.
Lyons reported that at the last meeting of the ADAS and Mental Health Boards Ad Hoc Committees on May 12, 2009, the
group decided to work towards a
joint analysis of the information provided by the two Board executive directors. At this same meeting, the group discussed the
table of organization and job descriptions of the staff of both boards. The next meeting is scheduled for June 9,
2009 and will focus on the policy governance model of board operations.
VI. ENDS POLICY
DEVELOPMENT
Discussion
continued from the April Special Board Meeting about the board’s Ends Policy
under development. Board members seemed
to like the tone and style of the sample Ends Policy for a county mental health
system that was developed by John and Miriam Carver and included in their
recently published booklet entitled:
Carver Policy Governance Guide:
Ends and the Ownership (2009) (attached to these minutes). Ms. Lyons asked board members to email her
any additional ideas they might have about the board’s
Ends Policy by June 1, 2009 so that these would be available for the Governance
Committee meeting scheduled for June 2, 2009.
VII. MEETING
PROCESS REVIEW
Rabbi
Slaton commented that he appreciated the chair’s attentiveness to time allotted
for the meeting.
VIII. PUBLIC COMMENT AND ANNOUNCEMENTS
There
were no public comments or announcements.
IX. THANK YOU AND ADJOURNMENT
Ms. Lyons thanked the board members and guests
for their attendance and the meeting was adjourned at 6:30 p.m.
Example Ends Policy of a Mental Health System
The
1.
The first priority is that
those with acute illness will rapidly resume optimal functioning.
a.
Persons susceptible to acute episodes of illness will know how to
prevent these episodes and how to respond to their occurrence.
2.
The second priority is that people with chronic illness will have a
productive and enjoyable way to spend their time.
a.
Those capable of work will have jobs suitable to their health
status.
b.
Those disabled by their condition will enjoy acceptance and
friendship in as independent an environment as they choose.
3.
The third priority is that persons with addictive disorders,
including to alcohol and chemicals but excluding gambling and chocolate, will
control their addictions and live lives minimally impeded by them.
a.
Those at risk of developing addictions will be aware of the dangers
they expose themselves to and have the ability to choose more healthful
behaviors.
4.
The public of
5.
Family members of any patients will have the information they need
to be as understanding and as helpful as they choose to be.
John Carver and Miriam Carver.
Carver Policy Governance Guide:
Ends and the Ownership (2009), page 19.
April 30, 2009
Special Board Meeting
Board Members Present
Absent
Chris Xeil Lyons (chair) X
Jennifer Carter X
Richard Chartier X
Jason Crank X
Vivian Crooks X
Celeste Didlick-Davis X
Angela Diver X
John Holcomb X
Dr. Theodore Hunter X
Bruce Jewett X
Lauren Marsh X
Chief Erik Niehaus X
Maureen Noe X
Rabbi Eric Slaton X
David Swigonski X
Staff Present
Dr. John Bohley
Guests Present
No guests
present
I. CALL TO ORDER
Ms. Lyons called the meeting to order at
5:15 p.m. after a buffet supper beginning at 5:00 p.m. Dr. Bohley read the roll call of
attendance. Ms. Lyons welcomed the board
members.
II. WORK SESSION
ON ENDS DEVELOPMENT
Ms. Lyons introduced the work session
task of continuing to develop Ends policies and reviewed the handouts provided for the session. (See attached.)
Those present formed two workgroups, one focusing on the report
entitled “Alcohol and Drug Abuse and Addiction in
A broad discussion followed about
Ends policies, their purpose and construction and policy possibilities for the ADAS Board.
Discussion participants were encouraged
to draft their ideas about ADAS Board Ends Policies
and forward these to Ms. Lyons who will decide next steps in the board’s Ends Policy development process.
III. THANK YOU AND ADJOURNMENT
Ms.
Lyons thanked the board members and the meeting was adjourned at 6:40 p.m.
March 19, 2009
Neighborhood Housing Services
Board Members Present Absent
Chris Xeil Lyons (chair) X
Jennifer Carter X
Richard Chartier X
Jason Crank X
Vivian Crooks X
Celeste Didlick-Davis X
Angela Diver X
John Holcomb X (arrived
at 5:30)
Dr. Theodore Hunter X
Bruce Jewett X
Lauren Marsh X
Chief Erik Niehaus X
Maureen Noe X
Rabbi Eric Slaton X (arrived
at 5:25)
David Swigonski X
Staff Present
Dr. John Bohley
Angie Goldson
Holly Wilson
Guests Present
Jim Beiting, Community Behavioral
Health
Brother David Talles,
I. CALL TO
ORDER
Ms. Lyons called the meeting to order at
5:13 p.m. Dr. Bohley read the roll call
of attendance. Ms. Lyons welcomed the
board members and guests. Brother Talles announced a faith-based rehabilitation
program called The Refuge that he is working to make available for
II. APPROVAL OF
MINUTES
Dr.
Hunter made a motion to approve the minutes of the January 15, 2009 Board Meeting
and the February 19, 2009 Board Retreat.
Mr. Jewett seconded the motion.
The motion passed unanimously.
III. REQUIRED
APPROVALS AGENDA
At
the request of Mr. Jewett, the Agreement with Children Services was removed
from the Required Approvals Agenda.
Mr.
Chartier made a motion to approve the following remaining items of the Required
Approvals Agenda:
PP.
Approval of the financial report for December 2008 and all
transactions recorded in the general ledger sheets included in this report.
QQ.
Approval of the proposed revision of the SFY 2009 Board
Administrative Budget.
RR.
Approval of the reallocation of SFY 2009 funds in the amount of
$26,000 from
SS.
Approval of the proposed revised Community Coalition Initiative
budget for SFY 2009.
TT.
Approval of the appointment of Karen Murray as Community Coalition
Project Coordinator effective February 17, 2009.
UU.
(Item removed from Required Approvals Agenda)
VV.
Approval of new policy 1.36 (Nepotism), revised policy 1.1 (General
Information), and revised policy 1.33 (Ethical Conduct and Conflicts of
Interest).
Ms.
Crooks seconded the motion. The motion
passed unanimously.
Mr.
Chartier made a motion to approve the renewed Agreement with Children Services
for Medicaid match reimbursement and to authorize the executive director to
sign this Agreement on behalf of the
IV. PERFORMANCE
MONITORING
C.
Treatment of Staff (B-3)
Ms. Didlick-Davis made a motion to
accept the monitoring report for board policy B-3 (Treatment of Staff) as
demonstrating compliance with a reasonable interpretation of this policy. Mr. Jewett seconded the motion. The motion passed unanimously.
D.
Financial Condition and Activity (B-5)
Mr. Jewett made a motion to accept the
monitoring report for board policy B-5 (Financial Condition and Activity) as
demonstrating correction of an identified policy violation and overall
compliance with a reasonable interpretation of this policy. Ms. Didlick-Davis seconded the motion. The motion passed unanimously.
E.
Emergency Executive Director Succession
(B-8)
Ms. Marsh made a motion to accept the
monitoring report for board policy B-8 (Executive Director Succession) as demonstrating
compliance with a reasonable interpretation of this policy. Ms. Didlick-David seconded the motion. The motion passed unanimously.
V. GOVERNANCE
PROCESS
U.
Board Policy D-7 (Board Members’ Code of Conduct)
Ms.
Crooks made a motion to accept revised board policy D-7 (Board Members’ Code of
Conduct). Ms. Diver seconded the
motion. The motion passed
unanimously.
V.
Board Officers and Board Member Recruitment
Ms.
Lyons mentioned that the Board is still in need of a chair and a secretary for
SFY 2010 and urged board members to consider serving as a board officer. Dr. Bohley reported that there are currently
three board member vacancies and at least one additional vacancy expected at
the end of June of this year. Ms. Lyons
encouraged Board members to attempt to find candidates for board membership.
W.
Board Consolidation Issue
Board
members requested that ADAS members of the ad hoc committee on possible board
consolidation develop an analysis of related factors including cost data and
invite the mental health board to participate in the analysis process. Board members would like to see one or more
reports that analyze the pros and cons of consolidation and separate
boards. Such a report (or reports) could
provide a basis for the board’s development of an informed recommendation about
the issue. A report could be generated
jointly by both boards or separate reports could be generated that detail
differing positions on the issue.
VI. ENDS POLICY
A special
board meeting is to be held for the board to continue its Ends policy
development work. The meeting is to be
held at the
VII. MEETING
PROCESS REVIEW
There were
no specific comments regarding meeting process.
VIII. PUBLIC COMMENT AND ANNOUNCEMENTS
With respect to the issue
of possible board consolidation, Mr. Beiting commented that each board had its
strengths. He added that it has been his
experience that addiction counselors have tended to be quicker to embrace
mental health issues than mental health counselors have been to embrace
addiction issues.
IX. THANK YOU AND ADJOURNMENT
Ms. Lyons thanked the
board members and guests for their attendance and the meeting was adjourned at
6:25 p.m.
Board Education Event
February 19, 2009
Board Members Present Absent
Chris Xeil Lyons (chair) X
Jennifer Carter X
Richard Chartier X
Jason Crank X
Vivian Crooks X
Celeste Didlick-Davis X
Angela Diver X
John Holcomb X
Dr. Theodore Hunter X
Bruce Jewett X
Lauren Marsh X
Maureen Noe X
Chief Erik Niehaus X
Rabbi Eric Slaton X
David Swigonski X
Staff Present
Dr. John Bohley
A buffet luncheon was available
beginning at 11:45 a.m. Ms. Lyons called
the meeting to order at 12:25 a.m. and welcomed board members.
Ms. Lyons reported that the next meeting
of the ADAS and Mental Health Board committees on board consolidation is
scheduled for Tuesday, February 24, 2009.
Dr. Bohley reported that at the Mental Health Board meeting held
February 18, 2009, the issue of possible board consolidation was not placed on
that meeting’s agenda for discussion and that Ms. Laura Amiott, chair of the
Mental Health Board’s ad hoc committee, stated that she would provide a report
at the next Mental Health Board meeting (March 18, 2009) regarding the next
meeting of the ADAS and Mental Health Boards’ committees.
Dr. Bohley provided a situational
overview of the ADAS Board including types of funding, current board
allocations for prevention and treatment, and financial trends impacting the
board.
The board reviewed the following data
sources for its Ends policy development:
1.
2008 Board Retreat Information
2.
Alcohol and Other Drug Abuse and
Addiction in
3.
Ends Policy Report (January 2009)
Ms. Noe provided a summary of the 2008
Board Retreat Information. Rabbi Slaton
provided an overview of the November 2008 draft Report entitled Alcohol and
Other Drug Abuse and Addiction in
For the remainder of the afternoon,
board members discussed various possible Ends priorities and worked to craft a
revised Ends policy. The working draft
developed at this session is attached to these minutes. It is planned that Ms. Lyons will convene a
follow-up session to continue work on the Ends policy.
The discussion was concluded at 5:00
p.m. and the meeting was adjourned.
January 15, 2009
Neighborhood Housing Services